Parents & Community - SCHOOL P&C

The P&C Association is a group that is open to all parents and affiliated citizens of our primary school. We consist of various people from diverse backgrounds who all share one thing in common; we want to give a little of our time to help Paraburdoo Primary School be the best that it can be – for our children. We know how important the relationship between the school and the community is in ensuring that our children receive the best possible care. In short, this collaboration is essential in order to enable the children to reach their full potential.

Our members help out in many ways, and are involved in fundraising for the school to provide the school with much needed resources.

P & C Roles

  • PRESIDENT – The P&C President has the fundamental role of providing leadership to the parent community which includes having an awareness of parental concerns and expectations.  The role involves overseeing sub-committees who run the canteen, uniform shop and fundraising. Responsibilities: Responsible for formulating the annual objectives for the P&C and delegating duties in order to achieve this plan. Chairs Executive, Convenor & P&C meetings, represents P&C in regular meetings with the School Principal. May also represent the P&C by attending Regional P&C Association meetings.  
  • VICE – PRESIDENT – The role of the vice president is to support the president and other committee members as well. P&C Responsibilities are generally split by sub-committees, with a vice president overseeing the smooth running of these subcommittees. Responsibilities: Support the president and other committee members. This includes taking an active role in assisting with any events being organised by one of the sub-committees, being prepared to take on independent projects as required from time-to-time. Attend the P&C & Executive & Convenor meetings and assist with issues arising. Be prepared to take minutes in the absence of the secretary. You may be called upon to act temporarily as President should the P&C President be absent.  
  • P&C SECRETARY – The Secretary is the principal administrative officer of the Association. They contribute significantly to the smooth running of the P&C, and to maintaining transparent communications within the school community (through accurate minutes etc). Typical duties: Takes minutes, distributes and displays minutes. Keeps a continual record of the business of the P&C by maintaining the Minutes book. Writes letters as needed. Collects, reviews and distributes incoming mail. Attends executive and P&C meetings; must be willing to receive queries from school community and direct appropriately. May also produce flyers as required for social/fundraising events.  
  • P&C TREASURER – This is a key role of the P&C team. The P&C raises, manages and invests into the school (and employees) a substantial amount of money each year. The Treasurer manages the planning and tracking of the financial results of the P&C, ensuring the P&C is complying with Australian Accounting standards.  Responsibilities/Tasks: Maintains financial records using software provided by the P&C. Prepares monthly reports. Responsible for payment of salary & other employer costs. Oversees payment of P&C accounts and invoices (joint signatory, along with President and Vice); checks bank reconciliations at month-end & throughout the year. Presents reports at executive and P&C meetings. Prepares books and accounts for audit as required; maintains P&C insurances. Provides review of financial results; reviews the annual sub-committee reports for consistency (i.e. Canteen, Uniform Shop and Fundraising). 
     
  • EXECUTIVE MEMBERS  – Responsible for ensuring that all P&C decisions are acted on and to support the rest of the exec. committee as noted above. Required to attend occasional extra meetings on top of the monthly P&C meetings.